Most businesses still have 95% of their information lying on desks and filed away in cabinets creating a host of problems for San Jose businesses, problems that can easily be solved by converting paper documents into a digital format.
Go Paperless in San Jose
Federal Laws that Encourage San Jose Electronic Document Storage
- In 2002, the federal government introduced the introduced the Sarbanes-Oxley Act which requires businesses to properly maintain financial records.
- In 2003, Congress passed the Fair and Accurate Credit Reporting Act (FACTA) which also requires business to properly safeguard and store personal information of employees and customers and properly destroy it.
- The third major act which compels companies to store information electronically is the Health Insurance Portability and Accountability Act (HIPAA) of 1996 which addresses the security and privacy of health data.
Most San Jose offices operate under a flood of paper documents. The storage required for paper documents grows at a rate of 20-25% every year. Consider just one 80 gigabyte hard drive. It can hold 2.7 million documents and costs only $120. The same storage for paper documents would be 68 four-drawer file cabinets. The cost for one cabinet alone is more than $120.
With all this to consider, it is no wonder that more companies are making the decision to go paperless and San Jose Document Scanning can help your business do it too!